Storing it means finding it an appropriate home in your infrastructure, be it a formal content management system or other information solution.Manage is what you do next to it, so it can be found and used by whomever it is intended for.

Capture boils down to entering content into the system.

Neither a single technology nor a methodology nor a process, ECMВ is a dynamic combination of strategies, methods, and tools used to capture, manage, store, preserve, and deliver information supporting key organizational processes through its entire lifecycle. Enterprise Content Management is the systematic collection and organization of information that is to be used by a designated audience вЂ“ business executives, customers, etc.

Content must be managed so that it is used to achieve business goals. The ability to access the correct version of a document or record is important. Today, organizations can deploy a single, flexible ECM system to manage information in all functional departments, including customer service, accounting, human resources, etc. Government standards, including HIPAA, SAS 70, BS 7799 and ISO/IEC 27001, are factors in developing and deploying ECM. Digital asset management is a form of ECM concerned with content stored using digital technology. This category includes most former document-management groupware and workflow solutions that have not yet fully converted their architecture to ECM, but provide a Web interface. Solutions can provide intranet services to employees (B2E), and can also include enterprise portals for business-to-business (B2B), business-to-government (B2G), government-to-business (G2B), or other business relationships. And, since email and instant messaging are increasingly employed in decision-making processes,В ECM can include data regarding these communicationsВ which can then be used in business decisions. Some of the capability even occurs automatically.

For example, as content is checked in and out of the system new metadata is added about the content, which can then be used toВ train the system to gradually acquire new filtering, routing and search pathways, corporate taxonomies and semantic networks, and retention-rule decisions.

Save money вЂ“ with only one repository to manage there are no costs to maintain paper files.ДЄs ECM solutions have evolved, new components have become available on the market.

Secure вЂ“ set permissions so that only certain groups can access information.

Taxonomies вЂ“ classify documents for easier lookup.

Fast access вЂ“ access digital information quickly and group related documents.

Centralized storage вЂ“ documents and other information are stored in one location for easy maintenance and access.

Learn more about terms associated with Enterprise Content Management Key Benefits of Enterprise Content Management: Because of this, most ECM solutions on the market today focus on business-to-employee (B2E) use. The special challenge of managing and using all forms of a company's internal information (which is often unstructured) is what sets enterprise content management apart from other forms of content management. What is Enterprise Content Management (ECM)В and how does it benefit organizations?Д®nterprise content management (ECM) is a form of content management thatВ combines the capture, search, and networking of documents with digital archiving, document management, and workflow.

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